Secretary of Student Events
Job Description

Qualifications
The minimum qualifications for the Secretary of Student Events of are to:
1. Submit an application to Director of Student Development.
2. Be a full-time student at time of selection and during term.
3. Be on no academic, social, or chapel probation at time of selection or during term.
4. Have demonstrated leadership on campus.
5. Profess Christian faith and demonstrate Christian lifestyle principles in accordance with Lee University standards.
6. Have the ability to attend all SLC functions.

Essential Functions
The essential functions of this position are to:
1. Serve on the SLC Cabinet.
2. Meet with the cabinet as a group weekly.
3. Plan and execute innovative activities and events that reflect diversity of interests, themes, and skills.
4. Solicit prize donations from the campus and community for events.
5. Co-sponsor major events with other campus and community organizations as assigned.
6. Partner with the Secretary of Co-sponsored Activities for major events.
7. Chair the Student Events committee.
8. Oversee expenditures for programs and activities with the Director of Student Development.
9. Collaborate with the Senate Secretary/Public Relations for event publicity.
10. Keep weekly office hours.
11. Assist other secretaries and committees with functions.
12. Perform duties as assigned by the Director of Student Development or the Vice President for Student Life.

Performance Standards
The performance evaluation standards include but are not limited to:
1. Fulfillment of essential functions.
2. Accomplishment of SLC goals.
3. Attendance at SLC events.
4. Professional conduct in accordance with Lee University standards.
This secretary will be formally assessed through a 360° feedback process.

Planning for Events
Co-Sponsored Event (i.e. Ocktoberfest, Masquerade on the Mall)
General Preparations:
• Requisition a check from the Secretary of the Office of Student Development at least two weeks prior to the event.
• Requisition a tax exempt form for all purchases. A different form is needed for each business from which purchases are made.
• Ensure event details are given to the Public Relations Officer two-weeks prior to the event if the co-sponsoring club is not doing their own PR.
• Appoint a contact person from the Student Events Committee to contact the president of the club with whom we are co-sponsoring the event or the person organizing the event. Contact information for club president’s can be obtained through the Dean of Students. The Contact Person needs to determine what the co-sponsoring club needs from the SLC concerning PR, food, decorations, setup, staging, A/V equipment, etc.
• Purchase any food, decorations, etc. required.

Before the Event:
• Assist the club with setting up prior to the event.
• Delegate responsibilities to various members of the Student Events Committee.

During:
• Oversee the general flow of the events, troubleshoot as necessary. This will vary according to the event.

After:
• Clean up the facilities.
• Ensure all SLC materials are returned to the Office.
• Write a Thank You note to the club.
• Turn in all leftover money and receipts with a detailed list of how funds were spent.
• Evaluate the event with the Student Events Committee.
• Be prepared to discuss & evaluate the event at the next week’s Cabinet Meeting.

Freshman Dating Game
General Preparations:
• Requisition a check from the Secretary of the Office of Student Development at least two weeks prior to the event.
• Requisition a tax exempt form for all purchases. A different form is needed for each business from which purchases are made.
• Ensure event details are given to the Public Relations Officer two-weeks prior to the event.
• Reserve the Dixon Center.
• Appoint hosts for the event.
• Recruit freshman contestants by any means possible. You will need 8 males and 8 females for the show. Recruit at least 20 of each due to high numbers of drop-outs.
• Call potential contestants throughout the week to ensure their participation.
• Write a script including questions for the contestants. Have it approved by the Director of Student Development.
• Make notecards containing the questions for the hosts and contestants.
• Make CD (or use one from past years) for background music during the show.
• Contact local restaurants/activities/etc. for prizes for the winners. A total of four dates is needed.
• Contact local restaurants/activities/etc. for Giveaways.

Before the Event:
• Hang “Freshman Dating Game” Banner from the curtain in the Dixon Center.
• Arrange the Dixon Center stage (1 Podium for the host, chair with microphone and stand on the right side of the stage, 3 chairs behind white screen with a cordless microphone to pass between them).
• Decorate the Dixon Center stage as desired.
• Coordinate lights, sound, and music with Dixon Center Tech Crew. Make sure there are lights behind the 3 chairs to silhouette the bachelors/bachlorettes.
• Be prepared with a bowl, paper, and pens to draw names to determine who gets to participate (in case more contestants show up than are needed. Six Bachelors, six bachelorettes, two male contestants, and two female contestants are needed. Label each paper with round 1-4 so that each person will know what round they will participate in.
• Meet with all participants to discuss proper behavior (no vulgarity or profanity, no risqué answers, etc.).
• Assign committee members to oversee the various aspects of the show. (i.e. one to coordinate male contestants, one for female contestants, one to work with Dixon Center Tech Crew, etc.).
• Have all females gather in the left stairwell and males in the right stairwell to fill out cards with their information on it. (Name, hometown, hobbies, etc.) Give these to the hosts
• Without allowing the contestants and bachelors/bachelorettes to see each other, move all the contestants (12 total) to the left stairwell and the bachelors/bachelorettes to the right stairwell.

During:
• At start, go onstage, welcome everyone, ask audience to be civil, and introduce the hosts.
• Oversee the general flow of the event, troubleshoot as necessary.
• Make sure all participants know when and where to go onstage.

After:
• Clean up the Dixon Center.
• Meet with winning couples for pictures.
• Give prizes to winning couples.
• Turn in all leftover money and receipts with a detailed list of how funds were spent.
• Evaluate the event with the Student Events Committee.
• Be prepared to discuss & evaluate the event at the next week’s Cabinet Meeting.

       
 
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